It could be argued that it applies to government contractors as well, but only in sections where the applicability specifically indicates that it is addressing a wider audience. There is a bit of grey area, depending on C A 6 or C A 8 , however, this paper is mostly concerned with those who are under formal contract with a USG agency.
Government Car Rental Agreement 4 www. FAR If a contractor traveling on government business is involuntarily bumped from a flight and the alirline gives them a cash voucher or inconvience check how should the contractor express this to the USG?
Should the contractor not bill the USG for the flight and all is well? You must be logged in to post a comment. Travel Regulations for the Government Employee vs. By Olivia Tautkus For the purposes of this paper, government contractors will mean those who are companies that are under the typical Task Order contract with the USG providing services where independent contractors require travel.
Log in to Reply. Submit a Comment Cancel reply You must be logged in to post a comment. In your experiences, which AFSC "mil-to-pilot" couples have had the least trouble getting stationed together? Which AFSCs need to be avoided? Cell phone service providers?
I have a OnePlus 3. Came out June ' I'm inclined to go back to Verizon, but I was a little put off by how pricey their mid-level data plans are. I'd like to have coverage I can count on for my next few assignments, starting with Columbus this spring. Who have you had good and bad experiences with over the last few years, in terms of coverage, cost, and service?
Okay, that's fair. You're right, I shouldn't expect my first choice. Just trying to plan wisely. Sorry for the entitled language. Let me amend my question: I live in Texas where weather isn't an issue when it comes to car buying. Would winter conditions at the average AMC pilot's likely first assignments be significant enough to factor in to a decision to buy AWD or 2WD on a new car? When applicable, individuals can include it as an unreimbursed employee expense on personal income tax.
Carol Luther has more than 25 years of business, technology, and freelance writing experience. She has held leadership roles in higher education management, international development, adult education, vocational education, and small business support programs. Federal Travel Reimbursement Policy. Your agency may authorize the use of other than a compact car if any of the following apply:. Therefore, travelers should refuel prior to returning the rental vehicle to the drop-off location.
However, if it is not possible to refuel completely prior to returning the vehicle because of safety issues or the location of closest fueling station, travelers will be reimbursed for vendor refueling charges. You will be reimbursed for collision damage waiver or theft insurance when you travel outside CONUS and such insurance is necessary because the rental or leasing agency requirements, foreign statute, or legal procedures could cause extreme difficulty for an employee involved in an accident.
You are responsible for any additional cost resulting from the unauthorized use of a commercial rental automobile for other than official travel-related purposes.
Your agency must determine when the transition between the reimbursement methods occurs. Consult this table to find out where to access per diem rates for various types of Government travel:. Your TDY location determines your maximum per diem reimbursement rate. If you arrive at your lodging facility after 12 midnight, you claim lodging cost for the preceding calendar day.
If lodging is not available at your TDY location, your agency may authorize or approve the maximum per diem rate for the location where lodging is obtained.
Your per diem or actual expense entitlement starts on the day you depart your home, office, or other authorized point and ends on the day you return to your home, office or other authorized point. You must record the date of departure from, and arrival at, the official station or any other place travel begins or ends. You must show this same information for points where you perform TDY or for a stopover or official rest stop location when the arrival or departure affects your per diem allowance or other travel expenses.
You also should show the dates for other points visited. This is a facility that meets the fire safety requirements of the Hotel and Motel Fire Safety Act of the Act , as amended see 5 U. You will be reimbursed the single occupancy rate.
You will be reimbursed, as a lodging expense, the fee or service charge you pay for use of the quarters. You may be reimbursed for additional costs your host incurs in accommodating you only if you are able to substantiate the costs and your agency determines them to be reasonable.
You may be reimbursed the cost of other types of lodging when there are no conventional lodging facilities in the area e. Such lodging includes college dormitories or similar facilities or rooms not offered commercially but made available to the public by area residents in their homes.
You may be reimbursed for expenses parking fees, fees for connection, use, and disconnection of utilities, electricity, gas, water and sewage, bath or shower fees, and dumping fees which may be considered as a lodging cost. You will not be reimbursed for any lodging expenses for staying at your personally-owned residence or for any real estate expenses associated with the purchase or sale of a personal residence at the TDY location, except in conjunction with an authorized relocation pursuant to Chapter of this Title.
You will not be reimbursed any expenses associated with the purchase, sale or payment of a recreational vehicle or camper at the TDY location. Your reimbursement is limited to one-half of the double occupancy rate if the person sharing the room is another Government employee on official travel. If the person sharing the room is not a Government employee on official travel, your reimbursement is limited to the single occupancy rate.
When you obtain lodging on a long-term basis e. Otherwise the daily lodging cost is computed by dividing the total lodging cost by the number of days in the rental period. When you rent a room, apartment, house, or other lodging on a long-term basis e. If you sought to obtain a refund or otherwise took steps to minimize the cost, your agency may reimburse expenses that are not refundable, including a forfeited rental deposit.
The total amount of deductions made will not cause you to receive less than the amount allowed for incidental expenses. When you cross the IDL your actual elapsed travel time will be used to compute your per diem entitlement rather than calendar days.
If required by your agency to return to your official station on a non-workday, you will be reimbursed the amount allowable for return travel. Your agency may authorize per diem or actual expense and round-trip transportation expenses for periodic return travel on non-workdays to your home or official station under the following circumstances:.
If you voluntarily return home or to your official station on non-workdays during a TDY assignment, the maximum reimbursement for round trip transportation and per diem or actual expense is limited to what would have been allowed had you remained at the TDY location. NW, Washington, DC Lodging taxes paid by you are reimbursable as a miscellaneous travel expense limited to the taxes on reimbursable lodging costs.
For foreign areas, lodging taxes have not been removed from foreign per diem rates established by the Department of State. Separate claims for lodging taxes incurred in foreign areas are not allowed. Exemptions from taxes for Federal travelers, and the forms required to claim them, vary from location to location. Your agency may reimburse the expenses incurred for laundry, cleaning, and pressing of clothing as a miscellaneous travel expense for TDY within CONUS.
However, you must incur a minimum of four consecutive nights lodging on official travel to qualify for this reimbursement. Laundry and dry cleaning expenses have not been removed from foreign per diem rates established by the Department of State, or from non-foreign area per diem rates established by the Department of Defense. Separate claims for laundry and dry cleaning expenses incurred in foreign areas and non-foreign areas are not allowed. Yes, your agency may reimburse you for an advance room deposit, when such a deposit is required by the lodging facility to secure a room reservation, prior to the beginning of your scheduled official travel.
However, if you are reimbursed the advance room deposit, but fail to perform the scheduled official travel for reasons not acceptable to your agency, resulting in forfeit of the deposit, you are indebted to the Government for that amount and must repay it in a manner prescribed by your agency. When travel is more than 12 hours and overnight lodging is required you are reimbursed your actual lodging cost not to exceed the maximum lodging rate for the TDY location or stopover point.
Request for authorization for reimbursement under actual expense should be made in advance of travel. The maximum amount that you may be reimbursed under actual expense is limited to percent rounded to the next higher dollar of the applicable maximum per diem rate.
When authorized actual expense and your expenses are less than the locality per diem rate or the authorized amount, reimbursement is limited to the expenses incurred. Your reimbursement is limited to the percent ceiling.
There is no authority to exceed this ceiling. You must itemize all expenses, including meals, each meal must be itemized separately for which you will be reimbursed under actual expense. However, expenses that do not accrue daily e. Your agency may require receipts for other allowable per diem expenses, but it must inform you of this requirement in advance of travel.
A taxable extended TDY assignment is a TDY assignment that continues for so long that, under the IRC the employee is no longer considered temporarily away from home during any period of employment if such period exceeds 1 year. That is, as soon as you recognize that your assignment will exceed one year, you must notify your agency of that fact, and they must change your status immediately.
Similarly, as soon as your agency recognizes that your assignment will exceed one year, your agency must notify you of that fact and change your status. The effective date of this status change is the date on which it was recognized that you are no longer temporarily away from home as defined in the IRC.
If you are not or will not be considered temporarily away from home under this provision, then you are on taxable extended TDY. This reimbursement consists of two parts:. On an extended TDY assignment, you are not eligible for the other benefits that you would have received if your agency had permanently relocated you. When the following items have been authorized or approved by your agency, they will be reimbursed as a miscellaneous expense.
Taxes for reimbursable lodging are deemed approved when lodging is authorized. Examples of such expenses include, but are not limited to the following:.
When they are not available, commercial services may be used. Reimbursement may be authorized or approved by your agency.
0コメント